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“Partial view of a gingerbread house decorated with candy”. For example, possible alt text for this picture could be: When writing alt text, it’s a good idea to start with the general and then get more specific. It’s also helpful to people who have turned off the display of images in their browsers.

When you use a screen reader to view your document, or save it to a file format such as HTML or DAISY (Digital Accessible Information System), alternative text appears when you move the pointer over a picture in most browsers.

Right-click the table, click Table Properties, and then click Alternative Text.Īlternative text helps people with screen readers understand the content of pictures.

Right-click the table, click Table, and then click Alternative Text.

Right-click the shape and click Format Shape.

By using the Title box, people don’t need to read the full description unless they want to. This box should only be filled in if you are entering a detailed or long explanation in the Description box.

If you want, enter a brief summary in the Title box.

Right-click the shape, click Size and Properties, and then click Alt Text.

Right-click the SmartArt graphic and click Format Object.

Right-click the SmartArt graphic, click Size and Properties, and then click Alt Text.

Click Layout and Properties and click Alt Text.

In the Description box, enter an explanation of picture.

Right-click the picture and click Format Picture.

By using the Title box, people won’t need to read the full description unless they want to.

In the Description box, enter an explanation of chart.

Click Size and Properties and click Alt Text.

Right-click the chart and click Format Chart Area.

First pick what you want to add alt text to, and look for the app you’re using.

The key to adding alt text in most cases is getting to the Size and Position tab ( Layout and Properties in Word and Outlook) in the Format pane.īecause the steps vary slightly depending on which app you’re using, this article will help you navigate through the maze. “Adding alternative text (also known as alt text or Alt Text) requires several steps and a little patience. Here is a tip from the Microsoft Office site on how to add alternative text to a picture, shape, chart, table, or SmartArt graphic: